🗓️
Day-by-day schedule
Build a clear trip itinerary — what to do each day, where to go, how long to spend at each stop, and tick things off as you travel.
✨ Free group trip planner — no credit card needed
Plan group trips, split the budget, travel happy
Turn a messy group chat into a clear plan, a day-by-day trip schedule and itinerary, places to visit, hotels and travel — with an automatic per-person budget split and expense tracking you can share with everyone.
Works on any phone or laptop · Share plans on WhatsApp
Colombo → Jaffna
4 days · 8 travellers
- 🚆Intercity train · Colombo Fort → JaffnaDay 1 · 6.5 h✓
- 🏛️Nallur Kandaswamy TempleDay 2 · 1 h✓
- 🏝️Casuarina Beach, KarainagarDay 3 · 3 h
- 🏨Jaffna Heritage Hotel · 3 nights2 rooms
1 place
for schedule, budget & expenses
100% free
no credit card, no ads
Auto split
fair per-person cost share
Live for all
the whole group sees the plan
Features
Everything you need to plan a group trip
From the first idea to the final settle-up — one shared plan instead of fifty scattered messages.
💰
Per-person budget split
See the total trip cost and exactly what each person pays — transport, hotels, food and entry fees split fairly and automatically.
📍
Places & map view
Add places to visit with Google Maps links and see your whole route plotted on an interactive map, day by day.
🏨
Hotels & travel legs
Plan multiple hotels with room arrangements, and every travel leg — bus, train, van or flight — with costs and timings.
🍽️
Meals & food preferences
Plan breakfast, lunch and dinner with separate veg and non-veg pricing, so each person's share matches what they actually eat.
🧾
Expenses & settle up
Record real spending and money collected during the trip, then see exactly who owes what at the end — no awkward math.
How it works
From group chat to trip plan in 3 steps
- 1
Create a trip
Set your starting point, destination and dates. Invite your group by email — admins can edit, everyone else gets a live view-only copy.
- 2
Build the plan together
Add places, hotels, travel legs and meals. Friends can suggest places, and admins accept them into the day-by-day schedule.
- 3
Split, share & settle
Get every person's share instantly, share the plan on WhatsApp, then track real expenses and settle up after the trip.
Budget & expenses
Know exactly who pays what — before and after the trip
The planned budget splits transport, hotels and entry fees equally, charges meals by each person's food preference, and shares drinks only among those who drink. During the trip, log real expenses and money collected — the final report shows budget vs actual and who still owes, so settling up takes seconds.
- ✔Fair automatic split — shared costs, personal meals, drinker-only rounds
- ✔Expense ledger + money-collected tracking during the trip
- ✔Settle-up report: who's paid in full, who owes, who overpaid
- ✔One-tap share to WhatsApp with a clean plain-text summary
Per-person breakdown
Colombo → Jaffna · 8 travellers
- 🚆 Transport (train + van)Rs. 6,200
- 🏨 Hotel · 3 nightsRs. 6,750
- 🍽️ Meals · 4 daysRs. 4,300
- 🎟️ Entry feesRs. 1,200
Total per personRs. 18,450
FAQ
Frequently asked questions
What is TripCrew?＋
TripCrew is a free web app for planning group trips. You create a day-by-day schedule, add places, hotels and travel, and it automatically splits the budget per person so everyone knows their share before the trip starts.
How does the budget split work?＋
Shared costs like transport, hotels and entry fees are divided equally across the group, while meals are charged per person based on their food preference (veg or non-veg). Drinks can be split only among those who drink. You get a clear per-person breakdown you can share on WhatsApp.
Can I plan a trip with my friends or family?＋
Yes. Add each member with their email so they can log in and view the trip. Admins can edit the plan and budget; everyone else gets a live view-only copy. Members can also suggest places for the group to visit.
Can I track actual expenses during the trip?＋
Yes. Record every expense as you go, log money collected from each person, and the report shows budget vs actual spend, who has paid, and who still owes — with a settle-up summary at the end.
Does it work on mobile?＋
Yes, TripCrew is mobile-first. It works in any browser on your phone, tablet or laptop — no app install needed.
Is TripCrew free?＋
Yes. You can plan trips, build schedules, split budgets and track expenses completely free.
How do I split a trip cost between friends fairly?＋
TripCrew adds up every cost — transport, hotels, entry fees, meals and drinks — then divides shared costs equally and charges personal costs (like veg vs non-veg meals, or drinks) only to the people they apply to. Each person gets an exact per-person amount, so there's no awkward guessing or manual spreadsheet math.
Is TripCrew a good trip planner for Sri Lanka?＋
Yes. TripCrew works anywhere, and it's built around real Sri Lankan group trips — for example Colombo to Jaffna — with local transport like intercity trains, buses and van hire, hotels with shared rooms, and budgets shown in rupees (Rs.). You can add any place with a Google Maps link and see it on the map.
Can I share the trip plan and budget on WhatsApp?＋
Yes. TripCrew creates a clean, copy-ready summary of the plan and the per-person cost that you can share straight to WhatsApp, or send a public view-only link that anyone can open without logging in.
Is TripCrew better than a spreadsheet for planning trips?＋
A spreadsheet can't show a day-by-day schedule, plot places on a map, give each traveller a live view, or recalculate everyone's share automatically when plans change. TripCrew does all of that and keeps the plan, budget and expenses in one place that the whole group can see.
Ready to plan your trip?
Start a free trip plan, build your day-by-day schedule, and split the budget with your group — all in one place.
Create a free trip plan